The Deposit Details Screen can be accessed by opening any row on the Deposits Screen or through Patient History by selecting Deposit from the right-click menu. This screen can be used to fix deposit errors, review payment details, and release the deposit for posting.
Fields
Deposit Details
- ID: The unique ID the application assigns to every deposit.
- Type: The type of deposit created (ERA, EOB, Import, Statement)
- Status: The current status of the deposit. Options include New, Ignore, Sent to Posting.
- New: Newly received deposits. Payments have not yet been posted.
- Ignore: Deposits that will not be sent to posting because they are not needed.
- Sent to Posting: Deposits that have been submitted for posting.
- Owner: The user that created or Sent to Posting depending on current status.
- Deposited (Date): This is the date that the check was deposited into the bank.
- Issued (Date): This is the date the EOB was issued.
- Check #: This is the check number for the deposit.
- Payer: The name of the Payer associated with the deposit.
- Pay Method: The payment method being used for this deposit.
- Pay Type: The type of payment that is being used for the deposit.
- Deposit ($): The total amount for the deposit.
- Payments ($): The sum of all payments assigned to the claims within the deposit. This field is auto-calculated.
- Adjustments ($): The sum of all adjustments that will affect the balance of the claims within the deposit. This field is auto-calculated.
- Exclusions ($): The sum of all payments for excluded claims within the deposit. This field is auto-calculated.
Hovering with your mouse over the Deposit amount or the Payments amount fields will display the balancing pop-up window.
Deposit Actions
- Send to posting: Sends the deposit to the payment posting process. Click here to learn more.
- Ignore: The deposit is removed from most work queues and will not be posted. Click here to learn more.
- Edit: Allows some deposit detail fields to be changed. Click here to learn more.
- Reset/Remove: Allows a user to undo the posting process or delete a deposit entirely. Click here to learn more.
Deposit Errors
When a deposit is created or received from an insurance carrier as an ERA, there is a possibility that some necessary fields may not be set correctly. These errors will need to be resolved.
More information can be found here on resolving posting errors.
Deposit Claims
This is a list of of claims that have been assigned to this deposit. For EOB's, these must be manually added to the deposit via the Attach/Find Claim feature. Once added, a summarized version of the payment records will be displayed.
- Attach/Find a Claim: This allows a user to search for a claim in the deposit and/or add a new claim to the deposit. Learn more here.
- Claim XRef: This is the claim x-ref supplied on the ERA.
- Claim ID: The unique identifier for the claim in the application.
- Charged: The sum of all charges for this claim.
- Paid: The sum of all payments for this claim.
- Allowed (B6): The sum of all allowed amounts for this claim.
- Deductible (PR-1): The sum of the deductible amount for this claim.
- CoIns (PR-2): The sum of the co-insurance amount for this claim.
- CoPay (PR-3): The sum of the co-pay amount for this claim.
- Adjustments: The sum of all adjustments that will affect the balance for this claim.
- Information: The sum of all adjustments that will NOT affect the balance for this claim.
- Action: Actions that can be taken for this claim (View or Edit). Learn more here.
User Settings
- Claim Search Time Period: A user can set the maximum number of days in the past that our application will look when searching for a claim.
- Maximum claims per deposit page: A user can set the maximum number of claims that will be displayed on the deposit before a new page is created.
